B2B Order Management Software: Are They Useful in 2023

Updated on November 14, 2022 in Ecommerce by

B2B Order Management Software: Are They Useful in 2023

Recently, there has been an important shift in business eCommerce. In many ways, various companies are looking for tools to manage their sales and order fulfillment processes more efficiently. All this, along with the effectiveness of inventory control measures, speed, and deadlines.

Hence, the demand for a reliable B2B order management system is at an all-time high.

With the growing eCommerce, companies need to process orders efficiently and quickly in bulk. It is one of the primary concerns of B2B managers to make the order handling much more resourceful and reduce guesswork from the process.

Indeed, a study from Lead Forensics has proved that over 73% of B2B sales transactions now involve millennial decision-makers. A sleek B2B Order Management System is essential to become the most enormous aged disciplined individuals.
In terms of its principles, the OMS has changed from the perspective of the customers and the selling method. It has overall affected almost every field of business function.

What is B2B Order Management?

b2b order management system

B2B Order Management is a system created to track orders from various business customers. An OMS software assists you in managing the individuals, processes, and partnerships from one dashboard on your PC.
It involves keeping track of every specific order and managing appropriate data for your customer. The main question is:

  • What is their past order history?
  • Do they make a payment on time?
  • Are they one of the high-volume customers?

The software includes tracking whether you have the inventory to fill orders. Also, managing sides of the particular dealers who are with you in a plan to cope up with you in keeping the stock in hand to carry out that, capturing the order to the customer, and it goes on.
Therefore, the perfect way to think about B2B Order Management System is in the form of an ecosystem that circles up everything which involves taking and filling orders.

Critical B2B management presentation

  • The sales representative receives an order from the customer. Above the order tracking system, let it orders management software, ERP, or manual spreadsheets.
  • If it is a B2B eCommerce business, the first step is to get an overwritten by the customers to place their orders online. They can use a dedicated B2B eCommerce platform or a custom online portal.
  • Then the order confirmation is sent to the potential customer, and products are reserved and placed for the allocation of the orders, either manually or automated.
  • In the next stage, products go to the warehouse for packing, picking, and shipment. On the safe side, a backorder is sent for any product that is out of stock.
  • At last, a confirmation is given to the customer for the order being dispatched.

At the event, you may also want to track and manage the returns, exchange processes, and refunds, all considered a good part of the B2B Order Management System process.

The top 5 common challenges of B2B Order Management System

1. Complexity and growth of global supply chains

Complexity and growth of global supply chains

Starting from the third-party suppliers to the different dropshipping companies, with the traditional in-house methods of the supply chain, there exist ways to fulfill the orders and complete the shipment worldwide.

When working with this supply system, you will have to send a regular shipment of stocks to your inventory management software. As they handle all order shipping processes, specific customer returns, freight forwarding and charges, and even order processing.

It all depends on the service package based on which the agreement has been made between parties.

The dropshipping process of fulfillment includes the forwarding of orders and shipment at the request of a vendor or manufacturer. Then they are responsible for delivering the items to the consumers, usually in collaboration with branding.

2. Visibility Of Stocks

Visibility Of Stocks through order management system

At the time of fulfillment of the order, the capability to see a whole variety of inventory stock at once is the key to the success of the B2B Order Management. Also, noticing which inventory can deliver on time based on several deliveries and the customer’s location can give an advantage. Non-visibility will throw the loss of orders or on-time delivery of ordered carts.

It will directly result in chargebacks and various penalties. But that’s not all it’s just a part of the story. The most effective and capable businesses can see the ‘on-hand’ stock from all the locations as well as ‘inbound in-transit inventory also. It gives a great pool of inventory to get allocated to each order.

3. High standards of purchase

difference in business and consumer needs

Your potential is about to purchase the products in bulk, placing more valuable orders with you, and searching for a long-term supplier to carry the repeated business. Thus they will carry a much bigger standard as compared to your B2C customers.
The point of concern for most buyers to place an order, and carry the efficient ordering process, are one-to-one sales meetings, attractive discounts, personalized service options, and efficient ordering processes.
The business needs to compete with major high-demand powers. In case of failure, you will have to face high chargeback and increased abandoned carts, from valuable B2B customers.
It is the stage where an efficient b2border management system and eCommerce platforms with deep-rooted support for individual business types, are the main steps.

4. Manifold order configuration and pricing

High standards of purchase

Complexity has the following different forms:

  • A product may be arranged, with only assertive configurations which are being validated or
  • The customers may carry special prices according to their budget or
  • The customer might be qualified for the pricing based on volumes.

There has to be an automatic price adjustment system based on market demands. It is the main point you have not considered before for your business to resolve this complexity.

The incentives include, if there is one customer or a distributor, ordering at a particular time, and getting price variation. It may convince the customer to place an order at the low volume times of the day. It directly helps them to manage their work smoothly.

5. The difference in business and consumer needs

difference in business and consumer needs

Similar to B2B customers perceiving different expectations, every business, and its working pattern, has different needs. Thus, your business must be capable of supporting any merger of the following requirements:

  • Face meetings and orders carried out on the roads
  • Discounts on bulk purchases with the best price along with pricing bargain
  • Back, forth and pre-order option
  • Variety in payment options and flexibility include proforma invoices, deposits, splitting into payments, and payments made on the account.
  • Types of delivery options include partial fulfillment, dropshipping method, and continuous ordering.
  • Online processing of orders and self-service for better order management of inventory.
  • Frequent communication and personalization with customers to get updates.

To run the B2B Order Management smoothly, the business

  • Should be able to accept the orders and make the payment crude of channel origin or currency.
  • Route the orders from warehouses based on proximity to the destination
  • Your business should update the inventory levels over the systems and sales channels
  • Furnish the order details to warehouses for fulfillment and track the orders for both customers as well as for customer service teams
  • Makes the surface and forecasts it to all the stock levels to avoid the problem of making the items out of stock.
  • Get combined with back-office functions such as accounts receivable, accounts payable, and the ledgers to create invoices and therefore accepts payments.

Also, Read – Customer Retention Strategies for eCommerce

In what way to choose the right OMS?

1. Elaborating the system objectives and priorities

By carrying it out and discussing it with internal stakeholders, you will be able to clearly understand various features. One with absolute requirements as compared to the ones that are only nice to have. But slipping on the factor in scalability and future thinking part is not advisable.

2. Outlining the request for proposal

This step leads the team to get organized and understand the technical requirements of both the buyer and the vendor(s), besides system limitations, which may come in handy in use.

Never avoid involving the order volumes, the current landscape of the vendor, or the existing software, hardware, and networks. There should be a timeline for the system acquisition process with the details for training and enablement.

3. Researching the system options

It is unlikely to find an ideal option for your business with the first contact but won’t it be amazing it will be to list a small number of vendors to analyze and reach them to carry out the demos or trials?

4. Reviewing the trade-offs

It is not similar to finding a vendor that is 100% fit; thus, the final selection is based on the trading field. Only features and functions are not the only selection key since there is a mindset to consider the whole business relationship we are getting in.

What are the benefits of B2B Order Management?

One missing item or delayed package delivery creates or breaks the shopper’s experience. The manager must make sure that the orders are filled and delivered accurately on an urgent basis. Thus, including these aspects, a b2b order management system makes a real difference.

So let’s have a look at some of the merits provided by the B2B Order Management System commerce:

1. Enhances the oversight of inventory

The top benefit offered by the B2B Order Management System for increased inventory oversight is provided. With the help of this software in place, supervisors get assurance that orders are compiled accurately and shipped within the predetermined and perfect time frame.

2. Order accuracy provides cost reduction

Encouraged order accuracy can also result in noticeable cost savings. Renowned TechTarget contributor David Essex has noticed that these cost reductions can extend to inventory and labor expenditures.

The savings generated can lead to an effective B2B Order Management System making the payment for itself within the first few months of its usage, mainly when there is a word of reduction in costs that comes linked with many of the incorrect as well as late orders.

3. Ensured order tracking for customer satisfaction

By tracking the orders effectively, the business is now in a better position to keep customers happy. It is not important whether they seek an update on the exact positioning of the products of their potential orders placed, or want to create the reformation to a previous order or the invoice, the system will be able to update them in record time. It is not a piece of the matter who the customers are contacting the company.

In conclusion, it would be better to say!

The B2B business sector represents a massive opportunity for your potential business.

Nevertheless, approving these customers and their enhancing standards come with challenges. If B2B remains a vital part of the business, the next step is to identify which type of B2B Order Management System solution will work and in which best way.

For smaller businesses processing less than 100 orders per day, B2B Order Management System software is the ideal management plan for your business.

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